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DSxHE Privacy Policy

This Privacy Policy explains how we use the personal data that Data Science for Health Equity or “DSxHE” collects or generates in relation to this website.
 

The list below sets out what is covered in this Privacy Policy.
 

  1. BACKGROUND

  2. THE TYPES OF PERSONAL DATA WE COLLECT

  3. HOW WE USE YOUR INFORMATION

  4. DISCLOSURE OF YOUR INFORMATION TO THIRD PARTIES

  5. INTERNATIONAL TRANSFERS OF PERSONAL DATA

  6. HOW WE SAFEGUARD YOUR INFORMATION

  7. HOW LONG WE KEEP YOUR PERSONAL DATA

  8. YOUR RIGHTS

  9. DESIGNATED REPRESENTATIVE

  10. QUESTIONS AND CONCERNS
     

1. BACKGROUND
 

  1. 1HT Ltd, trading as DSxHE with its office at Unit 3 Woodgrove Farm, Fulbrook Hill, Fulbrook, Oxfordshire, United Kingdom, OX18 4BH collects and uses certain Personal Data. DSxHE is responsible for ensuring that it uses that Personal Data in compliance with data protection laws.

  2. At DSxHE we respect the privacy of our members and we are committed to keeping all your Personal Data secure. This Privacy Policy governs the handling of Personal Data by DSxHE in the course of carrying out our activities.

  3. We use the following definitions in this Privacy Policy:
    “DSxHE”, “we”, “our” or “us” means DSxHE.
    “Personal Data” means any data which relates to a living individual who can be identified from that data or from that data and other information which is in the possession of, or is likely to come into the possession of, DSxHE (or its representatives or service providers). In addition to factual information, it includes any expression of opinion about an individual and any indication of the intentions of DSxHE or any other person in respect of an individual.
    “Sensitive Personal Data” means any data relating to physical or mental health, religious beliefs, racial or ethnic origin, political opinions, sexual life, criminal offences or criminal convictions, or genetic and biometric data.
     

2. THE TYPES OF PERSONAL DATA WE COLLECT
 

  1. This Privacy Policy concerns information we collect about you through DSxHE’s website ("DSxHE Website");

  2. Many of the services offered by DSxHE require us to obtain Personal Data about you in order to perform the services you have asked us to provide. We will collect and process the following Personal Data about you:

  • Information that you provide to DSxHE. This includes (by way of a non-exhaustive list):

  • Personal Data such as (but not limiting to) first name, family name, position in the company, company name, company email address, business phone number, business address, city, postcode, country etc.;

  • Sensitive Personal Data: age, gender, sexual orientation, ethnicity and information on disabilities.

  • any other information that you choose to share with DSxHE on internet this website which may be considered Personal Data.

  • Information that we collect or generate about you. This includes (by way of non-exhaustive list):

  • your contact history to be used for enquiry purposes so that we may contact you in connection with the services we provide;

  • your interests and skills on a searchable database that can be accessed by members.
     

3. HOW WE USE YOUR INFORMATION
 

Your Personal Data may be stored and processed by us in the following ways and for the following purposes:
 

  • for ongoing review and improvement of the information provided on the DSxHE Website to ensure it is user friendly and to prevent any potential disruptions or cyber-attacks;

  • to allow you to use and access the functionality provided by the DSxHE Website;

  • to understand feedback on our events and to help provide more information on the use of our services quickly and easily;

  • to communicate with you in order to provide you with services or information about DSxHE and our events;

  • to understand your needs and interests;

  • for the management and administration of our organisation;

  • in order to comply with and in order to assess compliance with applicable laws, rules and regulations, and internal policies and procedures; or

  • for the administration and maintenance of databases storing Personal Data.

  • maintaining a searchable database to allow member to search for contacts with specific interests or skills where they have consented to be included on such a database
     

  1. We collect and process Sensitive Personal Data (relating to diversity and inclusion) obtained through consent from the necessary individual in order to provide targeted support to women and underrepresented members of the community, and only so far as is necessary and in compliance with all applicable legislation. By using the website and by registering your details with us, you consent to us collecting and processing Sensitive Personal Data supplied by you and disclosing this information in accordance with section 5 below.

  2. However we use Personal Data, we make sure that our usage complies with applicable laws. These laws allow us, and require us, to use Personal Data for a variety of reasons. These include:

  • to perform our contractual obligations with you;

  • if we have obtained your consent;

  • to discharge legal and regulatory obligations;

  • to establish, exercise or defend our legal rights or for the purpose of legal proceedings;

  • if the use of your Personal Data as described is necessary for our legitimate business interests, such as:

  • allowing us to effectively and efficiently manage and administer the operation of our business;

  • maintaining compliance with internal policies and procedures;

  • monitoring the use of our intellectual property rights; and

  • enabling quick and easy access to information on DSxHE’s events and network.

3. We will take steps to ensure that the Personal Data is accessed only by employees and volunteers of DSxHE that have a need to do so for the purposes described in this Privacy Policy.

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4. DISCLOSURE OF YOUR INFORMATION TO THIRD PARTIES
 

  1. We may share your Personal Data and Sensitive Personal Data within the DSxHE network for the purposes described above.We may also share your Personal Data outside of the DSxHE network for the following purposes:

  • with third party agents and contractors for the purposes of providing services to us (for example, DSxHE’s accountants, professional advisors, IT and communications providers). These third parties will be subject to appropriate data protection obligations and they will only use your Personal Data as described in this Privacy Policy; and

  • to the extent required by law, for example if we are under a duty to disclose your Personal Data in order to comply with any legal obligation (including, without limitation, in order to comply with disclosures to regulators), or to establish, exercise or defend its legal rights.

​2. We may also disclose anonymised and aggregated Sensitive Personal Data about our members to third parties such as partners, sponsors and journalists to campaign for better diversity and inclusion.
 

5. INTERNATIONAL TRANSFERS OF PERSONAL DATA
 

  1. DSxHE has a global vision. As a result we may collect and transfer Personal Data on an international basis. That means that we may transfer your Personal Data to locations outside of your country.

  2. Where we transfer your Personal Data to another country outside the EEA, we will ensure that it is protected and transferred in a manner consistent with legal requirements. In relation to data being transferred outside of Europe, for example, this may be done in one of the following ways:

  • the country that we send the data to might be approved by the European Commission as offering an adequate level of protection for Personal Data (e.g. Israel is an approved country);

  • the recipient might have signed up to a contract based on “model contractual clauses” approved by the European Commission, obliging them to protect your Personal Data;

  • where the recipient is located in the US, it might be a certified member of the EU-US Privacy Shield scheme; or

  • in other circumstances the law may permit us to otherwise transfer your Personal Data outside Europe.

2. You can obtain more details on the protection given to your Personal Data when it is transferred outside Europe (including a copy of the standard data protection clauses which we have entered into with recipients of your Personal Data) by contacting us as described in paragraph 10 below.
 

6. HOW WE SAFEGUARD YOUR INFORMATION
 

  1. We have extensive controls in place to maintain the security of our information and information systems. Client files are protected with safeguards according to the sensitivity of the relevant information. Appropriate controls (such as restricted access) are placed on our computer systems. Physical access to areas where Personal Data is gathered, processed or stored is limited to authorised employees.

  2. As a condition of employment (and volunteering) DSxHE employees (and volunteers) are required to follow all applicable laws and regulations, including in relation to data protection laws. To the extent that sensitive Personal Data is processed by us, access to it is limited to those employees (and volunteers) who need to it to perform their roles. Unauthorised use or disclosure of confidential client information by a DSxHE employee (or volunteer) is prohibited and may result in disciplinary measures.

  3. When you contact a DSxHE employee (or volunteer) about your file, you may be asked for some Personal Data. This type of safeguard is designed to ensure that only you, or someone authorised by you, has access to your file.
     

7. HOW LONG WE KEEP YOUR PERSONAL DATA
 

  1. How long we will hold your Personal Data for will vary and will be determined by the following criteria:

  • the purpose for which we are using it – DSxHE will need to keep the data for as long as is necessary for that purpose; and

  • legal obligations – laws or regulation may set a minimum period for which we have to keep your Personal Data.
     

8. YOUR RIGHTS
 

  1. In all the above cases in which we collect, use or store your Personal Data, you may have the following rights and, in most cases, you can exercise them free of charge. These rights include:

  • the right to obtain information regarding the processing of your Personal Data and access to the Personal Data which we hold about you;

  • the right to withdraw your consent to the processing of your Personal Data at any time. Please note, however, that we may still be entitled to process your Personal Data if we have another legitimate reason for doing so. For example, we may need to retain Personal Data to comply with a legal obligation. Withdrawing your consent may also mean ceasing to be a member of DSxHE;

  • in some circumstances, the right to receive some Personal Data in a structured, commonly used and machine-readable format and/or request that we transmit that data to a third party where this is technically feasible. Please note that this right only applies to Personal Data which you have provided directly to DSxHE;

  • the right to request that we rectify your Personal Data if it is inaccurate or incomplete;

  • the right to request that we erase your Personal Data in certain circumstances. Please note that there may be circumstances where you ask us to erase your Personal Data but we are legally entitled to retain it. Erasing your Personal Data may also mean ceasing to be a member of DSxHE;

  • the right to object to, or request that we restrict, our processing of your Personal Data in certain circumstances. Again, there may be circumstances where you object to, or ask us to restrict, our processing of your Personal Data but we are legally entitled to refuse that request; and

  • the right to lodge a complaint with the relevant data protection regulator if you think that any of your rights have been infringed by us.

2. You can exercise your rights by contacting us using the details listed in paragraph 10 below.
 

9. DESIGNATED REPRESENTATIVE
 

  1. DSxHE’s registered office may be contacted using the following contact information:

Address:          DSxHE (1HT Ltd), Unit 3 Woodgrove Farm, Fulbrook Hill, Fulbrook, Oxfordshire, United Kingdom, OX18 4BH

Email Address:    info.dsxhe@onehealthtech.com
 

10. QUESTIONS AND CONCERNS
 

  1. If you have any questions or concerns about our handling of your Personal Data, or about this Policy, please contact us using the following contact information:

Address:          DSxHE (1HT Ltd), Unit 3 Woodgrove Farm, Fulbrook Hill, Fulbrook, Oxfordshire, United Kingdom, OX18 4BH

Email Address:    info.dsxhe@onehealthtech.com

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We are usually able to resolve privacy questions or concerns promptly and effectively. If you are not satisfied with the response you receive from our us, you may escalate concerns to the applicable privacy regulator in your jurisdiction. Upon request, we will provide you with the contact information for that regulator.

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